Event planner leads
Build your own list of event planners, fill in the missing emails and reach them in small batches. No credits, no rented data.
- Public sources for event planners
- Fields and email prefixes that fit
- Every city we cover, one click away
What event planners are like as prospects
Event planners range from freelance wedding planners to agencies running conferences and corporate events. They book venues, suppliers and technology on behalf of clients, so they are both buyers and gatekeepers for many other businesses.
Early in the week and outside peak event season are best, since planners are on site most weekends and during busy seasons.
Where lists of event planners sit in the open
You do not need to buy data to reach event planners. Most of them are listed publicly, with a name, a website and often a phone number.
- Event industry association member lists
- Wedding and event directories
- Google Maps listings
- Trade show exhibitor lists
Fields worth recording for event planners
Any column in your import can become a field. These are the ones worth keeping for event planners.
| Field | Why it helps |
|---|---|
| Company name | The key field. Duplicates are checked on it or on the website. |
| Website | Needed to derive an email when the export has none. |
| Event types | Weddings, corporate events and festivals need different suppliers. |
| Event size | Typical guest numbers shape what they book. |
| Area covered | Planners work locally, nationally or abroad. |
| Preferred suppliers | Whether they keep a supplier list you could join. |
| Lead planner | The person who chooses suppliers. |
Working a list of event planners in Riftjaw
Every import waits as a concept until you publish it, so nothing lands in your database by accident.
Import into one lead file
Drop the file into a lead file for event planners. Columns are matched for you and duplicates are flagged before anything is saved.
Fill in the missing emails
No email in the export? Tick hello@, info@, events@ and enquiries@ and addresses are derived from each website.
Reach them in small batches
Pick the segment, keep only status New, write one mail with placeholders like {company|your team} and send it in small batches.
Follow up on replies and clicks
Opens and clicks show up on each record. Add up to 5 follow-ups for those who did not open or click, and set the ones who answered to Replied or Customer so they get no follow-up.
What gets in the way, and how it is handled
Planners are on site at events and slow to reply.
Open tracking shows who read your mail, so a short follow-up goes only to the interested ones.
Wedding planners and corporate planners are mixed in one list.
Tag event types and save a filter per type.
Relationships grow over several seasons.
Notes and history on each contact keep the context when you reach out again next year.
Angles that get event planners to reply
Use one angle per campaign, so the results show which one gets event planners to click.
- Show how you make their events run smoother and make them look good to their clients.
- Share examples from similar events, with details on logistics and timing.
- Offer to be their reliable backup for last minute needs, which planners value highly.
Event Planners in the UK and Ireland
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Event Planners in Australia and New Zealand
Who uses these lists
Local service businessesSelling services to businesses in their own regionEquipment suppliersSelling tools, machines and professional equipment
Software companiesSelling software and online tools for businessesPrint and signage companiesSelling printing, signs, vehicle graphics and branded materials
Video producersSelling video production for brands and businessesFreelancersSelling their own specialist servicesQuestions people ask
Reach out outside their peak season with examples of relevant work, then follow up. In Riftjaw you track each step with statuses, tags and notes.
Yes. Add tags or a field for event types and save a filter for each group.
If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, events@ and enquiries@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.
Yes. The Free plan runs the whole pipeline on one list with small campaigns, and you do not need a credit card. Move to Pro when you want more lists, segments and bigger campaigns.
Build a database you own
Create your account, import your first list and see it turn into records you can work.
No credit card · cancel any time · your data stays yours