Event planner leads for video producers

Build your own list of event planners, fill in missing emails and offer your video production for brands and businesses to them in small, personal batches.

Public sources for event planners
Fields that fit the industry
No credits, no rented data

Start free See how it works

Contacts list in Riftjaw with company, phone, email, segment, campaigns and tags

Selling video production for brands and businesses to event planners

Event planners range from freelance wedding planners to agencies running conferences and corporate events. They book venues, suppliers and technology on behalf of clients, so they are both buyers and gatekeepers for many other businesses.

Video producers usually get work through their showreel, referrals and repeat clients. A lead database of businesses that could use video lets you reach new clients between projects and remember who showed interest.

The event planners that need video production for brands and businesses are listed publicly. What most video producers lack is a list they own, with the right fields, that shows who was already contacted.

What video producers run into with event planners

Work arrives in bursts and prospecting is forgotten during busy months.

Statuses and segments show exactly where you stopped, so you can restart outreach quickly.

You want to show your work without sending heavy attachments.

Link to your showreel or a form from a campaign and see who opened and clicked.

Planners are on site at events and slow to reply.

Open tracking shows who read your mail, so a short follow-up goes only to the interested ones.

Wedding planners and corporate planners are mixed in one list.

Tag event types and save a filter per type.

A week of prospecting in Riftjaw

Monday: collect

Export a batch of event planners from public listings and import it. Duplicates are skipped.

Paste and collect in Riftjaw: a pasted web page turned into a table of companies — Paste and collect in Riftjaw: a pasted listing page turned into columns of companies.

Tuesday: fill in

Derive missing emails with hello@, info@, events@ and enquiries@ and tag the records that look like a fit.

Database in Riftjaw with active contacts, segment, lead file and source — The database in Riftjaw: concept, active and archived contacts, each with its lead file and source.

Wednesday: reach

Send one mail about your video production for brands and businesses to the new segment, in small batches.

Segments in Riftjaw, each with its own name and number of contacts — Segments such as property managers in London or roofers in the North, each ready to use in a campaign.

Friday: follow up

Opens and clicks show up on each record. Set the ones who answered to Replied or Customer, so the follow-ups of the campaign skip them.

Campaign results in Riftjaw with sent, opened and clicked per contact — After a campaign, every contact shows whether the mail was delivered, opened and clicked.

What to say to event planners

Use one angle per campaign, so the results show which one gets event planners to click.

Show how you make their events run smoother and make them look good to their clients.
Share examples from similar events, with details on logistics and timing.
Offer to be their reliable backup for last minute needs, which planners value highly.

Campaign editor in Riftjaw: pick a segment, write the mail and set the button — The campaign editor in Riftjaw: pick a segment, write the mail and check the preview.

Fields worth recording for event planners

Add these as fields in your lead file. Any column in your import can become a field.

Field	Why it helps
Company name	The key field. Duplicates are checked on it or on the website.
Website	Needed to derive an email when the export has none.
Event types	Weddings, corporate events and festivals need different suppliers.
Event size	Typical guest numbers shape what they book.
Area covered	Planners work locally, nationally or abroad.
Preferred suppliers	Whether they keep a supplier list you could join.
Lead planner	The person who chooses suppliers.

Questions people ask

How do I get on an event planner's preferred supplier list?

Reach out outside their peak season with examples of relevant work, then follow up. In Riftjaw you track each step with statuses, tags and notes.

Can I keep corporate and wedding planners apart?

Yes. Add tags or a field for event types and save a filter for each group.

How do I get email addresses for event planners in your area?

If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, events@ and enquiries@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.

Is it free to start?

Yes. The Free plan runs the whole pipeline on one list with small campaigns, and you do not need a credit card. Move to Pro when you want more lists, segments and bigger campaigns.