Event Planners in London: build your lead list
Build your own list of event planners in London, fill in the missing emails and reach them in small batches. No credits, no rented data.
- Public sources for event planners in London
- Missing emails derived from websites
- No credits, no rented data
Your own London list of event planners
Event planners range from freelance wedding planners to agencies running conferences and corporate events. They book venues, suppliers and technology on behalf of clients, so they are both buyers and gatekeepers for many other businesses.
Start with London itself and keep Reading, Brighton and Cambridge as separate segments. That way a campaign never reaches the same event planner twice, and you can see at a glance how much of Greater London is done.
Every week you wait, the event planners in London that are ready to buy talk to someone else. The businesses that reach them first with a relevant offer are the ones that get the reply.
Build your London list of event planners in four steps
Every import waits as a concept until you publish it, so nothing lands in your database by accident.
Collect event planners in London
Export event planners in London from event industry association member lists or wedding and event directories as CSV, or paste the results page into paste and collect.
Import into one lead file
Drop the file into a lead file called Event Planners London. Columns are matched for you and duplicates are flagged before anything is saved.
Fill in the missing emails
No email in the export? Tick hello@, info@, events@ and enquiries@ and addresses are derived from each website.
Reach them in small batches
Pick the segment, keep only status New, write one mail with placeholders like {company|your team} and send it in small batches.
Fields worth recording for event planners in London
Add these as fields in your lead file. Any column in your import can become a field.
| Field | Why it helps |
|---|---|
| Company name | The key field. Duplicates are checked on it or on the website. |
| Website | Needed to derive an email when the export has none. |
| Event types | Weddings, corporate events and festivals need different suppliers. |
| Event size | Typical guest numbers shape what they book. |
| Area covered | Planners work locally, nationally or abroad. |
| Preferred suppliers | Whether they keep a supplier list you could join. |
| Lead planner | The person who chooses suppliers. |
What slows down prospecting event planners, and the fix
Planners are on site at events and slow to reply.
Open tracking shows who read your mail, so a short follow-up goes only to the interested ones.
Wedding planners and corporate planners are mixed in one list.
Tag event types and save a filter per type.
Relationships grow over several seasons.
Notes and history on each contact keep the context when you reach out again next year.
What to say to event planners in London
Use one angle per campaign, so the results show which one gets event planners to click.
- Show how you make their events run smoother and make them look good to their clients.
- Share examples from similar events, with details on logistics and timing.
- Offer to be their reliable backup for last minute needs, which planners value highly.
Why people build this list in Riftjaw
Everything exports
Every record, field and tag goes back out as CSV whenever you want, including the day you leave.
Read more
Emails from the website
No email in the export? Tick info@, hello@ or your own prefixes and addresses are derived from the domain.
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Your own private server
Your list of event planners lives in a database that belongs to your account alone, not in a shared pool.
Read moreEmailing event planners in the UK
In the UK, B2B cold email is covered by the Privacy and Electronic Communications Regulations (PECR) and UK GDPR. PECR generally allows marketing email to corporate subscribers such as limited companies without prior consent, but sole traders and some partnerships are treated like individuals and usually need consent, and every message must identify you and offer a simple way to opt out. Under UK GDPR you also need a lawful basis, often legitimate interests, to use the details of named contacts. This is general information, not legal advice.
Early in the week and outside peak event season are best, since planners are on site most weekends and during busy seasons. Read the deliverability guide before your first send.
Questions people ask
If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, events@ and enquiries@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.
No. Riftjaw is not a data vendor. You collect the event planners yourself from public sources or your own files and import them. That is why the list is yours and why there is no credit meter on it.
Yes. The Free plan runs the whole pipeline on one list with small campaigns, and you do not need a credit card. Move to Pro when you want more lists, segments and bigger campaigns.
Reach out outside their peak season with examples of relevant work, then follow up. In Riftjaw you track each step with statuses, tags and notes.
Yes. Add tags or a field for event types and save a filter for each group.
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Create your account, import your first file of event planners and see them as records you can work in a few minutes.
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