Find and reach event planners in New York
Build your own list of event planners in New York, fill in the missing emails and reach them in small batches. No credits, no rented data.
- Public sources for event planners in New York
- Missing emails derived from websites
- No credits, no rented data
Your own New York list of event planners
Event planners range from freelance wedding planners to agencies running conferences and corporate events. They book venues, suppliers and technology on behalf of clients, so they are both buyers and gatekeepers for many other businesses.
Start with New York itself and keep Newark, Jersey City and Philadelphia as separate segments. That way a campaign never reaches the same event planner twice, and you can see at a glance how much of New York State is done.
Most sellers work from a bought list that everyone else has too. A list of event planners in New York that you built yourself is the one nobody else is emailing yet.
Build your New York list of event planners in four steps
Nothing is written to your database until you confirm it.
Collect event planners in New York
Export event planners in New York from event industry association member lists or wedding and event directories as CSV, or paste the results page into paste and collect.
Import into one lead file
Drop the file into a lead file called Event Planners New York. Columns are matched for you and duplicates are flagged before anything is saved.
Fill in the missing emails
No email in the export? Tick hello@, info@, events@ and enquiries@ and addresses are derived from each website.
Reach them in small batches
Pick the segment, keep only status New, write one mail with placeholders like {company|your team} and send it in small batches.
Fields worth recording for event planners in New York
Record these and you can split the list later, write sharper mails and see who fits your offer.
| Field | Why it helps |
|---|---|
| Company name | The key field. Duplicates are checked on it or on the website. |
| Website | Needed to derive an email when the export has none. |
| Event types | Weddings, corporate events and festivals need different suppliers. |
| Event size | Typical guest numbers shape what they book. |
| Area covered | Planners work locally, nationally or abroad. |
| Preferred suppliers | Whether they keep a supplier list you could join. |
| Lead planner | The person who chooses suppliers. |
What slows down prospecting event planners, and the fix
Planners are on site at events and slow to reply.
Open tracking shows who read your mail, so a short follow-up goes only to the interested ones.
Wedding planners and corporate planners are mixed in one list.
Tag event types and save a filter per type.
Relationships grow over several seasons.
Notes and history on each contact keep the context when you reach out again next year.
What to say to event planners in New York
Pick one angle per campaign and write it once, with placeholders like {company|your team} for the details.
- Show how you make their events run smoother and make them look good to their clients.
- Share examples from similar events, with details on logistics and timing.
- Offer to be their reliable backup for last minute needs, which planners value highly.
Why people build this list in Riftjaw
Emails from the website
No email in the export? Tick info@, hello@ or your own prefixes and addresses are derived from the domain.
Read more
Gentle batches
Campaigns go out in small batches with placeholders, a test send and an automatic skip for unsubscribes.
Read more
Your own private server
Your list of event planners lives in a database that belongs to your account alone, not in a shared pool.
Read moreEmailing event planners in the US
In the US, commercial email is covered by the CAN-SPAM Act, which does not require prior consent but does require honest sender details and subject lines, a valid physical postal address and a clear way to opt out. Opt-out requests must be honoured within ten business days, and some states add their own privacy rules. This is general information, not legal advice.
Early in the week and outside peak event season are best, since planners are on site most weekends and during busy seasons. Read the deliverability guide before your first send.
Questions people ask
Yes. Put New York in its own segment, or keep a City field and save a filter such as city contains New York. You always see which part of the market you already worked.
If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, events@ and enquiries@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.
No. Riftjaw is not a data vendor. You collect the event planners yourself from public sources or your own files and import them. That is why the list is yours and why there is no credit meter on it.
Reach out outside their peak season with examples of relevant work, then follow up. In Riftjaw you track each step with statuses, tags and notes.
Yes. Add tags or a field for event types and save a filter for each group.
Other lists for New York
Yoga Studios in New YorkFounder-led, with careful budgets
Coworking Spaces in New YorkIndependent sites and multi-site operatorsCleaning Companies in New YorkContract cleaners with many part-time staff
Printing Companies in New YorkFrom print shops to packaging plantsDriving Schools in New YorkMostly independent instructors
Locksmiths in New YorkVan-based, urgent calls, found onlineStart your New York list today
Create your account, import your first file of event planners and see them as records you can work in a few minutes.
No credit card · cancel any time · your data stays yours