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Duplicate contacts

How many companies appear in your list twice? Here is how to stop it.

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Activity timeline in Riftjaw with sends, opens, clicks and form entries

How many companies appear in your list twice?

When you combine lists from several sources, the same company shows up more than once with slightly different details. Cleaning that up by hand is slow.

Duplicates mean double emails, confused statuses and a list that looks bigger than it is. They make your outreach look sloppy.

Duplicates flagged before they enter your database.

Every lead file has a key field that Riftjaw uses to spot duplicates. On import, duplicates inside the file and against your existing database are flagged before anything is pushed. You decide what goes in.

See the feature
Import in Riftjaw: every column matched to a profile field, with all rows previewed
Columns from a maps export matched to profile fields such as company, phone, website and city.

How to fix it in Riftjaw

  • Pick a key field. Choose the field that identifies a company, such as website or email.
  • Import the list. Riftjaw checks the file and your database for matches.
  • Review the flags. Skip the duplicates and publish only new records.
Database in Riftjaw with active contacts, segment, lead file and source
Everything you imported in one database, with the lead file, source and date on every contact.

What else you get

Riftjaw dashboard with engagement chart, audience health, lead sources and activity feed

Your own private server

Your list of companies lives in a database that belongs to your account alone, not in a shared pool.

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Lead database growth in Riftjaw by day and by source

No credits, ever

Import, derive and export as much as your plan allows without a meter running per row or per email.

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Contacts list in Riftjaw with company, phone, email, segment, campaigns and tags

Everything exports

Every record, field and tag goes back out as CSV whenever you want, including the day you leave.

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This problem in your industry

Car DealersIndependent lots and franchised dealershipsInsurance BrokersLocal independents to specialist teamsSolar CompaniesGrowing firms with sales and fitting crewsRecruitment AgenciesSales-driven desks per sectorCarpentersSite carpenters and workshop joinersHotelsGuest houses to branded propertiesOpticiansEye care with a frame shop attachedCafesThe owner is behind the counterCoworking SpacesIndependent sites and multi-site operatorsElectriciansDomestic and commercial, often certifiedGymsIndependent studios and multi-site chainsBeauty SalonsSolo therapists to busy clinics

Related problems

Tools too complexDid the last lead tool you tried need a tutorial just to import a list?Too many separate toolsHow many subscriptions does it take to send one cold email?Paying per seatDo you leave colleagues out because another seat costs extra?Client lists mixed togetherIs one client's prospect list mixed up with another's?

Questions people ask

Most people import their first file and see the result in the same session. The Free plan is enough to try it on one list.

No. Import from whatever you use today and export again whenever you want. Riftjaw is the database in the middle.

Your account runs on its own private server with its own database. Nobody else works in it, and it exports as CSV at any time. See security.

Build a database you own

Create your account, import your first list and see it turn into records you can work.

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No credit card · cancel any time · your data stays yours