Duplicate contacts when you sell to coworking spaces
How many companies appear in your list twice? Here is how people who sell to coworking spaces fix it.
How many companies appear in your list twice?
When you combine lists from several sources, the same company shows up more than once with slightly different details. Cleaning that up by hand is slow.
It hits harder when you sell to coworking spaces. Coworking spaces range from single independent locations to operators with several sites and a community team. The founder or site manager decides on furniture, connectivity, software and member perks, often with an eye on member experience.
Duplicates mean double emails, confused statuses and a list that looks bigger than it is. They make your outreach look sloppy.
Duplicates flagged before they enter your database.
Every lead file has a key field that Riftjaw uses to spot duplicates. On import, duplicates inside the file and against your existing database are flagged before anything is pushed. You decide what goes in.
- Fields that fit coworking spaces, such as desks
- Email prefixes that fit, like hello@, info@, community@ and bookings@
- Status, tags and a segment on every record
How to fix it in Riftjaw
- Pick a key field. Choose the field that identifies a company, such as website or email.
- Import the list. Riftjaw checks the file and your database for matches.
- Review the flags. Skip the duplicates and publish only new records.
Other walls when prospecting coworking spaces
Coworking listings mix real spaces with virtual office addresses.
Add a field for space type and remove virtual offices from your segment before sending.
The community manager and the owner are different people.
Tick community@ and hello@ in email from domain and note who handles what.
Spaces open and close often.
Source and date on each record show freshness, and you archive closed spaces.
Fields worth recording for coworking spaces
Record these and you can split the list later, write sharper mails and see who fits your offer.
| Field | Why it helps |
|---|---|
| Company name | The key field. Duplicates are checked on it or on the website. |
| Website | Needed to derive an email when the export has none. |
| Desks | Capacity shows how much furniture, coffee or bandwidth they need. |
| Sites | Operators with several sites buy centrally. |
| Meeting rooms | Rooms for hire need booking tools and AV kit. |
| Member focus | Creative, tech or general members shape perks and events. |
| Community manager | Often the day to day contact for suppliers. |
Questions people ask
Offer a perk for their members and reach out to the community manager. Import a list of spaces, use community@ and hello@ as prefixes and track replies with statuses.
Yes. Record the space type in a field, select the virtual offices in the contacts list and remove them from your segment in bulk.
If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, community@ and bookings@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.
Yes. The Free plan runs the whole pipeline on one list with small campaigns, and you do not need a credit card. Move to Pro when you want more lists, segments and bigger campaigns.
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