Tools too complex when you sell to event planners
Did the last lead tool you tried need a tutorial just to import a list? Here is how people who sell to event planners fix it.
Did the last lead tool you tried need a tutorial just to import a list?
Many prospecting tools are built for data specialists, with workflows, formulas and connectors. If you just want to reach companies, that is too much.
It hits harder when you sell to event planners. Event planners range from freelance wedding planners to agencies running conferences and corporate events. They book venues, suppliers and technology on behalf of clients, so they are both buyers and gatekeepers for many other businesses.
Tools get abandoned after the trial and outreach goes back to a spreadsheet. The time spent learning is lost.
Plain steps, no code.
Riftjaw follows a plain path: import a list, map the columns, derive addresses and send a campaign. The import shows a preview of how columns map before you continue. No code, no formulas and no connectors are needed.
- Fields that fit event planners, such as event types
- Email prefixes that fit, like hello@, info@, events@ and enquiries@
- Status, tags and a segment on every record
How to fix it in Riftjaw
- Upload a file. Choose your CSV or Excel file.
- Check the preview. See how each column maps to a field before you continue.
- Move on to outreach. Derive addresses and start a small campaign.
Other walls when prospecting event planners
Planners are on site at events and slow to reply.
Open tracking shows who read your mail, so a short follow-up goes only to the interested ones.
Wedding planners and corporate planners are mixed in one list.
Tag event types and save a filter per type.
Relationships grow over several seasons.
Notes and history on each contact keep the context when you reach out again next year.
Fields worth recording for event planners
Add these as fields in your lead file. Any column in your import can become a field.
| Field | Why it helps |
|---|---|
| Company name | The key field. Duplicates are checked on it or on the website. |
| Website | Needed to derive an email when the export has none. |
| Event types | Weddings, corporate events and festivals need different suppliers. |
| Event size | Typical guest numbers shape what they book. |
| Area covered | Planners work locally, nationally or abroad. |
| Preferred suppliers | Whether they keep a supplier list you could join. |
| Lead planner | The person who chooses suppliers. |
Questions people ask
Reach out outside their peak season with examples of relevant work, then follow up. In Riftjaw you track each step with statuses, tags and notes.
Yes. Add tags or a field for event types and save a filter for each group.
If your file has an email column, that wins. If it only has websites, tick the prefixes you want, such as hello@, info@, events@ and enquiries@, and Riftjaw derives addresses from each domain. Derived addresses are good guesses, not verified, so start with small batches.
Yes. The Free plan runs the whole pipeline on one list with small campaigns, and you do not need a credit card. Move to Pro when you want more lists, segments and bigger campaigns.
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